healthcare staffing solutions

Make Talent Acquisition Process Efficient To Deliver High Quality Patient Care

Streamlined staffing process while reducing costs, time, & administrative works, all through a single point of contact

Effectively manage your contingent workforce and hire temporary workers based on your requirement

Invest in a healthcare staffing software system that monitors and benchmarks labor costs to inform the hospital about various aspects, such as which departments are overstaffed or understaffed and which months of the year are particularly busy.

Benefits of VEMSTA

Website Icon
  • Website Icon

    Seamless, efficient, & digital implementation

  • Website Icon

    Competitive transparent bidding ensures you pay only fair rates to agencies

  • Website Icon

    Single standard contract with agencies

  • Website Icon

    Improved quality & turnaround time

  • Website Icon

    Control in hiring & budgeting

  • Website Icon

    Higher fill rates

  • Website Icon

    Tracking & reporting of agencies & employees performance

  • Website Icon

    Consolidated billing for easy review & approval

hospital staffing software hospital staffing solutions

We offer vendor neutral hospital staffing software that is curated specifically for care facilities that helps you make better data driven decisions for improved management of healthcare facilities.

The vendor's preference for their own candidate will no longer hold your job orders hostage.Fill your job position without waiting for favorites.

Vemsta VMS stands out from the competitors. because of the level of precision and complexity they give to healthcare requirements. We strive to help healthcare facilities enhance their staffing practices.

Get access to the best talent at the best price on time every time from the palm of your hand Discover how Vemsta helps you engage with the workforce

While other vendor management software programmes aim to serve all industries, we believe in specializing in the healthcare sector. Our team helps to support your healthcare facility with focus and expertise, allowing you to fully concentrate on patient care.

Latest from our Blog

Everything You Should Know About Hospital Staffing Software

Especially in the United States, healthcare is one of the industries that use the most resources. Disappointments in clinical staff booking or clinical workforce management can be very excruciating, generating exorbitant administrative expenses and presenting a component of wild unpredictability to monetary reports in healthcare facilities.

In addition, inadequate workloads, employee exhaustion, and medical errors can all result from improperly balanced staffing in the healthcare sector. It is high time to manage the entire healthcare staffing section to get rid of hospitals' and clinics' administrative problems.

Having a unified custom hospital staffing software system is the recommended decision, as it permits you to interconnect numerous workforce processes and oversee them holistically.

Challenges associated with hospital staff scheduling software

  1. Lack of 24/7 access to employee work schedules
  2. Issues with visibility as well as accountability
  3. Improper standards of access to technology and computer literacy
  4. Management of healthcare data security by adhering to HIPAA and other privacy/security standards


  1. Well-informed and enhanced staffing decisions
  2. Enhanced levels of employee morale
  3. Less workforce management expenses
  4. Smart allocation of employees in the healthcare facility
  5. Lesser calls and confirmation emails
  6. Paperless workflows
  7. No missing of even a single employee request
  8. 24/7 access to every employee’s work schedules

By having the personalized features of their own workforce management system, care providers can do the below-listed tasks:

  1. Get the best possible allocation of healthcare staff work time
  2. Handle appointment dates as well as time slots to avoid scheduling mishaps
  3. Determine the healthcare staffing demands and provider shortages including healthcare workers and medical specialists
  4. Maintain 24-hour access to medical staff's work schedules and timetables
  5. Permit healthcare staff to request time off, manage maternity or sick leave, swap shifts, and simplify multiple scenarios in a centralized manner in order to avoid missing any data
  6. Rearrange staff allocations as quickly as possible and manage staff shortages or the response to shifting changes all of a sudden
  7. Precisely calculate the working hours of each healthcare worker and pay them accordingly
  8. Reduce staff requisitions and issues that might have been overlooked by chance

Modules/Elements of Medical Staff Management Software

From pre-hire to retirement, your healthcare staffing solution should manage the entire lifecycle of medical employees.

When you choose custom software development for medical staffing, you have a great opportunity to design the modules and features that work best for you.

We should look at a few likely modules, parts, and highlights of clinical staffing solutions:

  1. Applicant tracking system for the entire recruitment management that includes a comparison of the skill sets of multiple candidates, highlighting their strengths and weaknesses for proper decision making
  2. Assessment management of employees' weekly/monthly performance metrics as well as the facilitation of other decisions including medical employee remuneration, promotions, and bonuses
  3. Background checks including criminal records, court verdicts, financial history, or any other sensitive issues that might have an effect on the recruitment decision
  4. Automated job posting
  5. Interview scheduling
  6. CV search and parsing
  7. Healthcare staff scheduling
  8. Staff Engagement
  9. Automated medical staff schedule planning
  10. Management of billing and payroll with time-tracking to determine overtime and avoid provider burnout

Do you need assistance with healthcare staffing solutions?

At Vemsta, we are eager to assist you set up system modules properly and healthcare staffing software. We have all the resources and health technology knowledge you need to provide you with the most advanced Medical Staff Management Software solution for your medical practice.

By partnering with the Vemsta team, healthcare staffing management software development is now a straightforward, streamlined process managed by true professionals. Please contact us immediately via email if you have any questions, and increase your quality staff!

What are the Benefits of Healthcare Staffing Agency Software?

The healthcare staffing agency software has a lot of features that will help you run your business more effectively and efficiently. Our efforts have made it possible for your healthcare recruiting firm to quickly get up to speed. This article aims to explore the benefits of this staffing agency software followed by how Vemsta helps you. Keep reading!

Benefits of medical staffing agency software

  1. With ease, you can manage your clients, candidates, and employees

You can easily manage your client relationships, candidate searches, and employee scheduling with staffing agency software. You can also monitor and analyze your performance metrics at any time. Your clients are care providers. They are occupied with the crucial task of providing care to those who require it the most.

  1. Candidates with particular skill sets can be grouped together using folders and tags

Are you always looking for people with the same set of skills? Clinical assistants, home health aides, doctors, dental hygienists, and nursing assistants are difficult to fill jobs nowadays. To make it easier to locate candidates in the future, mark candidates with particular experience, skill sets, and healthcare delivery care pathways.

  1. Make custom reports to assist you with pursuing better choices

Medical Staffing Agency software has been created with the necessities of staffing agencies at the top of the priority list. This indicates that it has features that will assist you in running the agency more effectively. Report on core fields or user-defined fields, to see your improvement across your business rapidly.

  1. Effectively track your time and costs

Our software makes it simple to keep track of your time and expenses. Simply enter the start and end times for each task, and we'll figure out how long it took to complete. We likewise offer time tracking as well as approvals so you can see precisely the exact thing you're charging and who you want to pay.

  1. Maintain compliance with HIPAA guidelines

At all times, you must adhere to HIPAA regulations. Non-adherence to HIPAA guidelines could result in strict penalties.

  1. Connect to popular CRM systems

Our software can connect to a variety of CRM systems, allowing you to quickly access your data from any location.

How can Vemsta assist me in selecting the ideal candidate from the start?

The following features are made available to you when our Vemsta connects you to hundreds of sources.

  1. Direct search integration with many free and paid sites
  2. Integration with social network sites
  3. Sophisticated texting and email communication tools

With the above-listed integrations, you are sure to track down the right applicants at the initial time. `

How simple is it to use Vemsta staffing agency software?

Vemsta is the ideal staffing agency management system. This solution will surely meet and exceed your expectations if you are in charge of contingent staffing, permanent placement, or executive and retained search agencies.

Vemsta’s staffing agency solution was developed with the user in mind. You can easily track and manage applicants, automate time-consuming candidate engagement, manage time cards and payment models, and do a lot more with Vemsta.

Additionally, it uses AI to create software recruiters so that you can easily automate and streamline your hiring process utilizing templates and triggers while eliminating tedious tasks from your actual recruiters. Accomplish more with less. Utilize our hiring software to focus on what you do best!

Our AI-powered hiring processes are the way of the future. Hence, stay ahead of the competition by leveraging Vemsta today! For more details about this solution, contact us via email at

How Does a Vendor Management System Improve Healthcare Staffing During Physician Shortage?

Imagine that the emergency room is overflowing with helpless patients. As additional patients show up, you understand that a portion of your staff is missing because of unplanned leaves. In anticipation of the upcoming holidays, some employees have even taken advantage of paid vacation time earlier than usual. Nobody is happy because your lines are long, you don't have enough workers, and your core staff feels like they are working too much.

As the US faces a growing physician shortage, situations like these will only get worse. The AAMC estimates that there will be a shortage of 40,800 to 104,900 physicians by 2030. Therefore, it comes as no surprise that hospitals like yours are now more dependent on locum tenens physicians than ever before.

Locum tenens, like anything in huge demand, can be difficult to recruit and expensive at the same time, especially when working with only one staffing agency. The hiring procedure can be time-consuming and frustrating, from privileging to credentialing.

Utilizing a vendor-neutral VMS (Vendor Management System) for healthcare staffing is essential. With the VMS, you can easily place job orders and manage credentials from a single location, have faster access to high-quality candidates, control costs at rates that are competitive with the market, and have better visibility into spending on contingent labor.

Improved Visibility

A divided house cannot endure. While delegating responsibilities is necessary, you must still monitor their execution. Otherwise, how will you know when a department spends more on contingent labor than it needs to?

The right vendor management platform will come outfitted with key performance indicator (KPI) coverage, keeping you informed on each employing choice made in each division. The VMS shows the total number of no-shows or no-calls, cancelation rates, time-to-fill, fill rates, and average staff evaluation grades. You'll be able to better understand the costs of your contingent workforce and improve your workflow in this way.

Quick Access

Hiring locum tenens can become very expensive. However, this isn't only because of compensation costs. Money is time. There is the time spent looking for candidates, negotiating with agencies, interviewing doctors, and other similar activities.

You will greatly reduce this amount of time if you make use of an effective VMS healthcare platform. This is because instead of approaching each of your vendors individually, you are communicating with them all through a single portal. Your staff positions will be filled immediately as a result of the easing and speeding up of every task, from collecting timesheets to obtaining approvals and contacting staffing agencies.

Competitive Rates

Using a vendor-neutral VMS is the single most cost-effective way to find locum tenens. In order to be your locum tenens provider, vendors must compete with one another under vendor neutrality. All the while, vendors get rid of supplier markups and just set forth the best applicants. You will never have to pay rates that are higher than the market just to meet the demand of your hospital if you have a good VMS platform.

Additionally, you shouldn't be concerned about having to compromise on quality in order to stay within your budget. Because staffing firms compete with one another based on the quality of physicians they are able to provide and are at risk for their malpractice insurance, today's physicians who practice as locum tenens are subjected to stringent screening procedures.

Better Management

Using a high-quality vendor management platform for Healthcare makes your tasks easier. It's easier and faster to communicate with your vendors. You can make all approvals, manage accurate data, and ensure error-free practices from the beginning with automated billing and invoicing. Furthermore, you use a single invoice rather than inventing a new method to invoice each vendor. You can complete your entire vendor commitments in one go.

A VMS platform can't stop the spread of flu or cold, the entry of ER visits during night-times, or offer relief to those in need. However, it can assure that you will be able to obtain additional assistance in case you require it, despite the increasing scarcity of medical professionals.

Wrapping Up

Contact Vemsta right away for a VMS platform that will provide you with the visibility you require, prompt access to expert assistance, affordable pricing, and better management of all of your staffing processes. We are ready to meet your requirements.

How to Leverage Workforce with Healthcare Staffing Solutions?

Process improvements, labor productivity, supply chain efficiencies, capacity management, and staff reductions are the top cost-containment strategies for hospitals, physician groups, and healthcare systems to leverage the workforce. This isn't surprising as medical staffing is the biggest driver of both clinical and monetary achievement.

Healthcare executives usually opt for process improvements followed by labor productivity as they are searching for feasible expense regulation methodologies that yield year-after-year reductions instead of momentary fixes like layoffs.

Strong Focus on Process Improvement

Through hospital staffing software, the focus on process improvement helps identify opportunities for better labor utilization. The subsequent development of a culture of continuous improvement on a daily basis includes enhancements to processes and increases in employee productivity.

The biggest challenge for staffing administrators is to match labor to patient surveys. Staffing necessities can differ significantly every day. As a result, hospital staffing software dashboards provide staffing managers with ready access to current workforce data, allowing them to create plans to better meet census requirements. Both strategies for short-term cost management and long-term strategic planning require access to workforce data.

Healthcare staffing optimization

Cost reduction must be sustainable in order to be successful and generate returns year after year. The first step is to automate time and attendance, staffing and scheduling, human resources, and payroll processes of workforce management. Managers gain a deeper comprehension of workforce dynamics—both at present and cumulatively—through automation.

The most effective workforce management strategies for lowering healthcare labor costs are as follows:

  1. Workforce planning and scheduling software can be used to monitor and reduce overtime pay. The ability, for instance, to evaluate incidental overtime can result in enhancements to shift change procedures.
  2. Choosing the appropriate Key Performance Indicators (KPIs) will enhance workforce performance monitoring. Develop and monitor productivity metrics. For KPIs to be powerful, they should be properly characterized and quantifiable across the organization.
  3. Adopting acuity-based staffing goes deeper than nurse-to-patient ratios into the best ways to staff healthcare facilities. By ensuring an appropriate mix of skill sets and competencies, it aims to base staffing on the needs of patients. Contingent workers are frequently utilized to fill staffing and skill gaps.
  4. Workforce analytics helps managers to determine opportunities for cost containment or reduction, such as overstaffing, contingent labor usage, and overtime. This helps to reduce the use of premium labor.
  5. The majority of healthcare organizations employ a variable staffing model that adapts to the number of patients. For cost control and efficiency, it's important to have the right tools for managing the contingent workforce. It likewise assists with having the right workforce management software for posting open positions, documentation tracking, and venture costs for various staffing mix situations.
  6. The majority of providers’ uses external healthcare staffing agencies to source and recruit medical staff due to the ongoing workforce shortage. Continuously responding to calls, emails, and instant messages from various healthcare staffing agencies can be challenging for human resources. For the healthcare industry, web-based vendor management software (VMS) consolidates and centralizes communication with external staffing agencies. Staffing managers can use the software to communicate with hundreds of healthcare staffing agencies nationwide and examine staffing metrics for initiatives aimed at continuous improvement.
  7. Several healthcare executives are considering layoffs as a means of cutting costs. Healthcare workforce analytic dashboards rapidly furnish staffing managers with the information expected to make staffing choices before the expense is caused thereby setting aside more cash in the long term. Staffing changes can be made as new information emerges offering staffing executives the chance to amplify the quality of patient care at a reduced cost. Executives spend less time collecting and verifying information about their workforce and more time maximizing the potential of their workforce based on up-to-date information.

Final Thoughts

Would you like to learn more about our healthcare staffing solution? Reach out to Vemsta. An online demonstration of our vendor management software designed specifically for your healthcare industry takes just 30 minutes only. Book an appointment now online or via email at and get in touch with us.

Know the 7 Essential Features of Healthcare Vendor Management Platform

Managing a contingent workforce program is no easy task. Maintaining control over each aspect of the extended workforce necessitates time and organization, regardless of whether your organization consists of one or more medical facilities.

Healthcare facilities are increasingly looking for technology to streamline operations as they become aware of the advantages and drawbacks of employing temporary workers. To effectively manage a contingent workforce program, they look to vendor management solutions (VMS).

The problem is: Which of the available options will have the essential features necessary to accommodate the use cases of hospitals and other medical facilities? To implement an effective contingent labor program, healthcare organizations must have seven essential features in their vendor management platforms.

1. Scalability

If you're thinking about buying a VMS, you should make sure it can grow with your business. Your institution's contingent labor program is likely to continue expanding in the future as healthcare organizations increase their contingent staffing percentages. You wouldn't want to select a solution that will require new technology in a year or two to meet your expanding requirements. Depending on your specific requirements, look for a VMS that lets you add new facilities or projects in a centralized or decentralized manner.

2. Security Accreditations

While arrangements frequently share comparative functionalities, not all board frameworks are constructed similarly about security. Healthcare organizations must ensure that their technology partner is highly secure because they store a lot of sensitive information in one location. At the very least, a dependable vendor management system should have SOC compliance, penetration testing, ISO certifications, and GDPR/privacy shield.

In addition to securing your data, data retention and auditing are two other aspects that healthcare facilities would want to consider. You must be able to get all the data you need for audits and compliance from a VMS.

3. Configurable Rate Technology

Medical facilities require a rate management system that is adaptable and meets their requirements in an environment that is constantly shifting. A solution that can meet the needs of the healthcare industry must be able to set different rate configurations for overtime, on-call, shift differential, and exempt vs. non-exempt overtime.

At Vemsta, we have identified every variation of rates that must be applied to a healthcare worker. This includes having a worker receive different pay rates based on the floor they are working on. To avoid a financial nightmare in the future, check that technology can accommodate all rate types when evaluating it.

4. Management of Robust Compliance

Compliance is at the center of medical staffing. When bringing healthcare providers to your facility, peace of mind is essential. While you may be content with your full-time staff's compliance, are you completely confident in the credentials of your contingent workforce?

When looking for a vendor management systems healthcare staffing, look beyond the fundamental compliance management features to ensure that your tool can:

Make requirements specific to the location and/or position. Automate the onboarding process for new employees. Track any equipment distributed to your contingent workforce. Track attachments. Send alerts of expiring compliance.

5. APIs

Because healthcare operates at a rapid pace, your system integrations must keep up. A dependable VMS ought to be able to seamlessly connect to the various systems that medical facilities require on-site. Behind-the-scenes technology known as APIs will assist you in achieving this.

Many automated and time-saving solutions can be made possible by APIs. Some examples include:

  1. Transferring worker information into your employees' record
  2. Integrating badge on the basis of onboarding task completion
  3. Scheduling integrations to transfer contingent labor to your platform

6. Configurability

As previously stated, healthcare is a highly complex and ever-evolving industry that requires configuration. When evaluating technology, one thing to keep in mind is how difficult it is to make changes on the fly. For capturing specific information, you may need to urgently add new fields to a page.

You need a system that you can quickly modify to prevent such setbacks:

  1. Auto-update cost changes for workers’ extra time
  2. Extend worker for further dates according to the rise in patient demand
  3. Capture new fields
  4. Add new compliance requirements like adding or deleting flu shots from onboarding
  5. Prepare new billing rules with financial needs
  6. Draft custom messages to enter timings for contractors

7. Reporting

You need to know exactly what kind of data you need and at what level before choosing a VMS. From simple embedded providers to comprehensive reporting suites, vendor management systems offer a wide range of reporting options.

Finding a technology with pre-built standard reports and the ability to add custom data as needed is the best option. You can generate reports for all user types as a result of this. The ability to send reports directly to employees' inboxes, eliminating the need for them to log in, is an excellent additional feature.

A Vendor Management Solution Designed Just for Healthcare Staffing

Healthcare staffing moves quickly, making it harder to find qualified candidates to fill open positions. You must find a VMS that can help you automate every aspect of your contingent workforce cycle and a tool that can adapt to your needs to ensure a smooth and effective process.

We at Vemsta are aware of the challenges healthcare facilities face in terms of staffing and the technology they require to address them. Your program's efficiency can be increased while compliance, spending, onboarding, and other aspects can be controlled by our technology.

Have a look at our VMS for yourself to see how it works for your healthcare facility. Get in touch with our experts. We'd be happy to show you how our technology can help your contingent workforce program.

Why Should You Opt for Healthcare Workforce Management Software?

Organizations have had to adjust to the shifting dynamics of their workforce as a result of the rising demand for healthcare.

Healthcare workforce management software is gaining popularity because it enables hospitals and other healthcare facilities to strike a balance between satisfying patients' needs and putting the right people in the right jobs.

By 2026, the Global Healthcare Workforce Management Solutions market is anticipated to reach $1.78 billion in value and a CAGR of 13.8%.

This article aims to explore how these solutions have helped to meet the requirements of various end users, including hospitals, nursing homes, long-term care facilities, and other healthcare facilities.

Why is workforce management necessary in the healthcare sector?

Labor force the board is an interaction with the ultimate objective of boosting the presentation levels and skills of any association. These solutions provide a variety of features and automated procedures in the following areas:

  1. Administration the executives
  2. Execution and preparing the executives
  3. Enlisting
  4. Planning
  5. Estimating
  6. Booking
  7. Revealing

In the medical services area, overstaffing can end up being expensive, while understaffing could probably make you less serious. Workforce management solutions can be of assistance here. They assign work to staff members and assist institutions with excessive staffing in managing their busy workdays. By showing how many people are needed for a given job, it also solves the issue of understaffing.

Due to its brilliant features, the workforce management system has proven to be beneficial to the healthcare industry by reducing human effort and scaling businesses.

Various Healthcare Workforce Management Solutions

Mobile workforce software solutions are not restricted to a single sector of the healthcare industry. Instead, it is widely distributed throughout the entire healthcare industry.

Workforce management is exemplary in a number of healthcare services, including the following sections:

  1. Nursing Staff

Managing a large number of nursing staff members can be overwhelming because the nursing staff is the institution's foundation.

The authorities' and chief nursing officers' responsibilities for scheduling and managing staff members' schedules can be reduced through workforce management.

Additionally, it is responsible for scheduling, managing breaks, delegating work, and meeting emergency requirements.

  1. Hospital Administration Management

Efficient workforce management software continuously updates the data. It aids the institutions in controlling employee working hours. Using features like the analysis of reports and data, the government can use this solution to increase both the number of employees and the workflow.

For the majority of healthcare facilities, labor costs are the most expensive. Other than dealing with the huge size of work, overseeing crisis circumstances and patients with versatile WFM arrangements can shape your medical services business.

Workforce management systems make it simple to deal with emergencies when resources are easily accessible and identifiable.

The hospitals can easily manage labor staff and budgeting together via a single platform. The allocation of labor budgets and the allocation of funds to various departments and units are made easier with the assistance of a mobile workforce management system.

  1. Payroll management

The efficient management of employee payrolls is one of the main uses of the WFM system. With mobile workforce management software, payroll management becomes simple based on the most recent working records, hours, and payment terms.

Calculations can be time-consuming and lengthy when done manually. You can have payroll management that is free of errors and faster if the WFM system is installed.

Advantages of Involving the Labor force in the Board Framework of the Medical care Industry:

Healthcare workforce management solutions give frontline nursing managers or authorities the authority to manage staff on a larger scale and make wise staffing choices.

Utilizing this software has several advantages, some of which are as follows:

1. Reduced expenses - It should come as no surprise that increased cost-efficiency can be achieved through improved resource and expense management.

With portable labor force the board arrangements, medical care establishments can deal with the interest of the administrations and allot the work and staffing designs appropriately to upgrade efficiency and timetable.

2. Create an Engaging Workforce - Through complete automation, the workforce management system effectively engages the workforce. As a result, employees play a crucial role in maximizing ROI.

Fortunately, the various modules of the mobile workforce software make it possible for employees to clock in and out, request time off, modify their profile, update their availability, and view their timesheets all from a single mobile-based interface.

3. Improved Patient Experience - In addition to the staff, the patient plays a significant role in healthcare workforce management. Workforce management would be useless without a way to control your patients.

These workforce management solutions are portable and don't require much effort to use. They are more cost-effective for businesses due to its utility on-premise or in the cloud.

The wide range of options can help cut costs while also significantly increasing return on investment.


The healthcare industry is changing at the same rate as the world as a whole.

Numerous technological advancements have resulted from the dynamic nature of the healthcare industry. However, the advantages of having a specialized mobile workforce management system are still unknown to some healthcare service providers.

Vemsta offers effective workforce management feature to assist healthcare organizations in assessing their workforce, managing staffing, and payroll aspects.

Consider using Vemsta to streamline your projects with a demo request if you think your company is inefficient.

How can you improve your staffing management using healthcare staffing agency software?

Your healthcare organization's vendors are the businesses or individuals that provide it with services, technologies, and other goods. In order to expand and scale their businesses, healthcare providers rely on vendors to supply services, technologies, and goods. It enables them to provide excellent customer service or care. Health plans might, for instance, enlist the assistance of vendors to manage health risk assessments or make use of vendor outsourcing arrangements to effectively scale their seasonal sales contact center.

Without vendors, healthcare organizations face costly decisions to build capabilities outside of their core competencies and the risk of making ongoing investments to keep capabilities up to date and in compliance with shifting regulatory requirements.

The quality of care and service your organization can provide is significantly influenced by the vendors it chooses. Your business will also be able to grow, meet compliance requirements, and save money with the right vendors. Find out more about the significance of healthcare staffing vendor management and how your organization can enhance it by partnering with healthcare staffing agency software like Vemsta.

What is healthcare staffing vendor management?

The entity in the supply chain that sells a product or service directly to a customer is referred to as a vendor. The health plan, hospital system, medical practice, or another healthcare organization is the user in healthcare. Any of the following can be included by medical/healthcare vendors:

  1. Software vendors, such as EHR or ERP systems
  2. Functional or process outsourcing, such as a contact center
  3. Professional consulting services
  4. Health risk assessment vendors
  5. Staffing services
  6. Accounting services

When a healthcare organization decides which vendors it wants to work with, it needs to take into account the potential cost of the relationship as well as any concerns regarding the vendor's compliance with the law. The vendors you select cannot be on the Office of the Inspector General's exclusion list if your organization participates in Medicare or Medicaid.

Controlling costs and reducing risks to your business through vendor management also helps you get the most out of the businesses you choose to work with and might make the service you get better.

Steps involved in healthcare staffing vendor management

Vendor management typically involves multiple steps.

  1. Exploration and selection: The first thing you should do is look into your options for a vendor and choose some companies to work with. Typically, this process includes a request for proposals.
  2. Conciliation: The next step is to negotiate and establish connections with the desired vendors in order to reach a mutually beneficial agreement.
  3. Application: Your organization begins collaborating with the vendor during implementation. At this point, you can figure out if working with the products or services will help your business or make it harder. You must also ensure that your vendors adhere to HIPAA or HITECH regulations during this phase.
  4. Analysis: It is essential to conduct an evaluation of the relationship with the vendor after working with them for some time. Determine whether the partnership helps you achieve your objectives or costs more than you anticipated by looking at the vendor's performance, your organization's spending, and other factors. If things aren't going as planned, you could try to renegotiate with the vendor again at this point, or you could leave one vendor and continue working with another.

The Advantages of Strategic Vendor Management

Developing a healthcare staffing vendor management strategy has numerous advantages.

  1. Less risk
  2. More quality
  3. Better negotiating position
  4. Better reputation
  5. More diversity and compliance

How to Enhance Vendor Management with Medical Staffing Agency Software?

Creating a set of best practices for healthcare staffing vendor management can help your organization improve the process. Using a centralized model is one best practice to follow. Vendor management may be handled in silos by healthcare organizations, with each department being in charge of its own vendor. It can result in duplication and missed opportunities, such as savings.

You'll be able to reliably monitor performance and integrate your vendors into your organization by creating a centralized model. Additionally, it is simpler to maintain regulatory compliance with a centralized approach.

The process of managing vendors ought to also include ongoing monitoring of the vendors. For a variety of reasons, a relationship between a vendor and an organization that initially goes well may eventually falter. A lower-quality product may result from a vendor's inability to timely ship or switch manufacturers. You can adjust as necessary to maintain your organization's reputation and continue providing the best care by monitoring your vendors.

Contact Vemsta, medical staffing agency software, right away to find out more about our approach and how we can assist you in developing a successful vendor management strategy.

5 Essential Considerations When Selecting a Vendor Management System

Hospitals and health systems require the following foundational tool to quickly and effectively recruit, engage, and deploy contract clinical resources: a vendor management system (VMS) capable of managing this procedure.

However, hospitals are not tech companies. This kind of technology can be difficult to implement, but it doesn't have to be. Organizations can easily outsource this task and develop a viable and dependable healthcare staffing vendor management procedure that meets their needs while providing access to a large pool of qualified candidates with the right platform.

However, not all VMS platforms are the same. They are not all able to achieve the same level of success. The presence of essential characteristics, functions, and features is essential for an efficient VMS. When evaluating and selecting a vendor management system, the 5 most important success factors to look for are as follows:

1. Vendor neutrality

The vendor management system ought to be created, developed, and supported by a business that shares the health system's interests.

Neutrality is crucial. Vendor neutrality is not a feature of a VMS owned by an agency or Managed Service Provider (MSP). The financial goals of its owner(s), which may or may not coincide with those of the hospital or health system, drive its design and functionality. Even if it costs the hospital or health system money or time, these non-neutral healthcare staffing vendor management platforms are likely to favor that agency or MSP.

Instead, a pure-play technology company whose sole business model is provisioning technology ought to develop and continuously support the VMS technology that hospitals use. To put it another way, the hospital or health system should be the sole focus of their business incentive, not their own competing interests.

2. Transparency

The vendor management system should be able to analyze and report on any data that is in the system, and the hospital or health system should be able to access all of that data.

Decisions are only as good as the information they have, and health systems are only as successful as the decisions they make. In order to improve access to labor supply and increase the likelihood of quickly locating and deploying suitable candidates, clarity and transparency are essential. By facilitating unrestricted bidirectional communications with agencies and aggregating all relevant information in a single system, good healthcare staffing vendor management creates a single source of truth.

3. Automation

The vendor management system should substantially reduce the load of the staffing function with automation and AI. This feature provides total visibility into onboarding workflow, credentialing, orientation, time management, and invoicing, among other things.

Even with an in-house VMS, the hiring manager will still have to deal with a lot of back-and-forths, which just makes the hospital staffing team's already long hours even longer. Manual communication with agencies or their MSPs (Managed Service Providers) regarding open roles to communicate requirements, evaluate candidates, schedule interviews, and more could be part of these efforts.

In fact, a significant portion of the hospital's staffing workload will be completely automated with the right vendor management system.

There are no delays caused by intermediaries because interviews can be scheduled and coordinated directly through the VMS right away. Similarly to this, a high-quality virtual management system (VMS) will automate the process of gathering and evaluating required credentials and certifications.

4. Credentialing

Candidate credentials should be largely collected, stored, and tracked by the vendor management system itself.

Background checks, competencies, immunizations, certifications, drug screens, and other requirements for all clinical staff employed by hospitals must be kept current. The nurse's file needs to be complete, accurate, and up-to-date in case the authorities request it. Because it is so easy for hospitals to overlook credentials that are about to expire or to fail to verify that a nurse possesses the necessary certifications prior to their deployment, this process is typically time-consuming and fraught with errors.

All of the system's documentation will be tracked by a good VMS solution. It can often automatically collect information from agencies and send automated alerts to the right people when it's needed.

5. Ease

Last but not least, the healthcare staffing vendor management ought to be simple to set up and use rather than hindering staffing function enhancements. This is frequently the greatest worry of the healthcare system or hospital: managing and utilizing the system will increase their workload, adding labor, expense, and frustration to an already difficult position.

Interoperability with other systems, such as HR and scheduling systems, payroll systems, and compliance systems, for instance, is essential. The VMS will only be able to eliminate the need to manually transfer all information if it connects to all relevant systems. In a similar vein, the vendor management system ought to be adaptable to the particular requirements of the health system, such as the production of the precise reports that it requires or the management of a variety of distinct regions or locations.

Final Thoughts

From a single portal over which the hospital or health system itself maintains complete control, a system with the above five essential features, such as Vemsta, can result in significant enhancements to the overall function of workforce management. For additional information, contact Vemsta.

Why does your healthcare facility need Workforce Management Services?

The increasing demand for healthcare has forced organizations to adapt to the changing workforce dynamics. Healthcare workforce management system that helps other healthcare institutions balance between providing satisfactory services to patients, assigning right staff for tasks, and improving productivity is expected to grow at a considerable pace over the next few years.

With mobile vendor management platforms, healthcare facilities have the ability to manage their employees from anywhere at any time. This allows them to create efficient and productive work environments for their employees that are more cost effective than traditional methods such as paper-based systems.

Why Is The Workforce Management System Crucial For Healthcare Facilities?

Healthcare workforce management solutions is a process with an end goal of maximizing the performance levels and competency of any organization. The healthcare sector is no exception. In fact, it has turned out to be a boon for hospitals and clinics by helping them reduce overhead costs and make more money.

In healthcare, workforce management is a process with an end goal of maximizing the performance levels and competency of any organization. Workforce management in healthcare offers various features and automated processes in fields of: Service management; Performance and training management; Recruiting; Budgeting; Forecasting; Scheduling reporting etc.

Does Workforce Management System Help In Managing Different Healthcare Services?

In today's healthcare industry, healthcare workforce management software is not just limited to one area of healthcare. Instead, it is spread extensively across all the areas of healthcare. By utilizing the right kind of mobile workforce software solution, it can make it easy for you to manage your employees and also enhance their productivity.

The following are some of the top instances of healthcare services with excellent staff management:

Nursing Staff

As the backbone of any healthcare institution, the nursing staff is essential to the overall functioning of a facility. The importance of managing their work timings and assignments cannot be understated. WFM undertakes tasks such as scheduling, managing breaks, assigning tasks and meeting emergency needs.

healthcare workforce management is a feature that allows you to schedule, manage and control the timings of your staff. Also workforce management ensures that the nursing staff is in sync with each other, so that they can deliver optimum care to patients.

Creating a transparent and open healthcare system is one way to improve the quality of healthcare.WFM can control the policies and practises, enabling more effective patient care delivery.

Hospital Management

With a WFM system, you can analyze reports and data to improve workflow and quantity of workforce. These systems also have effective appointment booking software that helps hospitals manage appointments based on availability. In fact, when the resources are easily accessible and recognized via workforce management systems, emergency circumstances may be dealt with quickly.

Workforce management systems also help to manage the working hours of their employees and improve workflow. They also provide instant access to data for analysis, which can help businesses manage their resources better. WFM is a great way to manage your labor cost and monitor the performance of your employees.

Managing Payroll

Mobile workforce management software for healthcare has become a necessity due to the increasing demand for flexible and responsive payroll systems. With WFM on board, you can overcome the challenges of manual processes and make efficient payroll management an ease.

WFM software can help you manage your payroll function more effectively. With this mobile workforce management software for healthcare, you can be assured that accurate and timely payment terms are maintained.


Are you experiencing the constant struggle of managing your staff, finding the best talent, and keeping tabs on their work status? Vemsta's healthcare workforce management for healthcare will ease your workload. You get full access to our database of skilled professionals and their profiles.

With AI cloud-based Vemsta, optimize payments, reduce administrative costs and provide customized HR solutions. We understand that you need an efficient solution to help streamline tasks and improve productivity, so contact us today!

How To Choose The Best Vendor Management System?

Vendor management systems offer a web- or cloud-based, solution that makes productivity & communication easier. Any computer can safely access a vendor management system. Vendor management software or systems offer an integrated source for communication and payroll management for businesses employing laborers (including vendors and contractors). This software provides effective communication channels, task management capabilities and organizational flexibility. Any computer can safely access a vendor management system. Additionally, workforce management can be consolidated and tailored to your company.

VMS or Vendor Management Software helps your business to operate smoothly, securely and efficiently. Its benefits include saving time and money by removing the tedious manual tasks involved in managing your vendors and contractors; it also enables you to centralize your activities and reduce duplication of any kind.

Why Should You Consider Vendor Management Software for Healthcare Staffing?

The VMS solutions are made to assist businesses in working more productively, handling more jobs with ease, and saving time & money by streamlining procedures.

Save Time

With a VMS, you need not waste time on recruitment and staffing. The system automates the whole process of filling vacancies, getting a list of checked options and approving time cards. It also consolidated invoices, giving you the opportunity to work more efficiently - reducing costs and increasing profits

Increased Quality

Real-time profile matching ensures that you get the right candidate every time. By scoring and ranking them, you can choose your best fit based on past performance. You benefit from the grading system since it lowers the likelihood of a bad fit. It accomplishes this by giving applicants the option to pick and choose users based on prior performance.

What Are The Benefits Of Vendor Management Systems for Healthcare Staffing?

You can easily save time and money by streamlining your business processes with VMS solutions. They help companies work more efficiently, save resources, and allow you to work smarter. The following are some advantages of choosing the right VMS solution:

  1. Being able to oversee contractors and their work
  2. Standardization of invoicing, payment terms, and rates
  3. Being in charge of the hiring process
  4. Centralization of contracts and cost-saving measures for them, Communication between contractors is simple.
  5. Assurance of written contracts and committed collaborations
  6. A clear procedure for approving requisitions
  7. Recognizing the performance of the vendor, supplier, and dependent workforce
  8. Reduced time from hiring to completion
  9. Adaptation to the ICT (Information and Communications Technology) environment
  10. Improved tracking and security in case of audits
  11. Benefits to the economy and improved risk management

What Are The Top Features You Should Look For While Considering A Healthcare Vendor Management Software?

How do you determine which vendor management system is ideal for your business? The major characteristics that make up a robust and integrated VMS are highlighted in the list below.

  1. Deliver comprehensive, personalized analytics and dashboards regarding vendor performance, timetables, and other crucial data.
  2. Control your time, money, payroll, and billing.
  3. Respond to and carry out demands
  4. To aid in the foretelling of future employment requirements, employee behavior, and market trends, create predictive analytics.
  5. Maintain vendor company and vendor information
  6. Give vendors access to portals that will simplify spending, billing, reporting, and consolidated billing
  7. Work from anywhere with any device
  8. Scale up as your business expands

Discover a More Flexible VMS

Vemsta is a Healthcare vendor management system that allows you to streamline your supply chain and increase productivity. Vemsta can be customized to create an omni-channel experience, so you can seamlessly manage both staffing and management of locum staff efficiently. Our clients range from mid-size hospital facilities to well established multispeciality hospitals. Vemsta's solutions are dynamic, flexible and well-positioned to meet your business objectives and long-term ambitions.

7 benefits of healthcare workforce management solutions

There has been a sudden increase in healthcare staffing. With the upsurge in healthcare, staffing needs the process of hiring healthcare staff has become more grueling. The difficulties faced by healthcare facilities in overseeing healthcare staffing have led healthcare facilities and organizations to choose vendor management solutions (VMS). The VMS helps in managing the money the healthcare facilities spend during the recruitment process.

By providing help to manage staffing, VMS aids medical facilities to get a better workforce without spending unnecessary time, money, and energy.

Let us now understand the workforce management solutions in medical staffing.

Benefits of Vendor Management Solutions

Medical facilities have been encountering difficulty in healthcare staffing and labor. One of the biggest issues experienced by the healthcare industry is turnover, which is impacted negatively by burnout and early retirement. During the global Covid-19 pandemic, many healthcare service providers took early retirement or changed jobs. While other healthcare service providers increased their wages thereby restricting several healthcare facilities to be able to afford it.

After acknowledging these difficulties, the VMS tries to cut the cost of recruiting, enhances the efficiency of the healthcare facility, and helps the medical organizations to be more profitable.

Here are a few benefits of a VMS:

Superior operational efficacy:

Lately, several healthcare organizations have begun to use third-party vendors to fulfill their staffing and recruitment needs.These staffing vendors have made recruitment to be more effective and systematic. Considering the labor environment these days, the role of VMS in overseeing staff is vital. VMS helps to lead the complicated recruitment and staff management process to increase returns.

By using a single staffing management platform for sourcing staff, billing, invoicing, and scheduling, you can work efficiently.

Upgrade organizational oversight:

You’ll have a complete insight of your medical labor spent with a VMS. This enables you to have continual access to a global dashboard for better planning from one platform instead of receiving infrequent reporting from several vendors.

This helps healthcare organizations to make informed decisions on where, when, and how to recruit, and pay healthcare workers.

More time to work on other projects:

By permitting a VMS to oversee after your recruitment process along with time-consuming duties like billing and invoicing, your employees will get more time to work on projects that could enhance your facilities productivity.

Better analytics & reporting:

Permitting a third party for your staffing process doesn’t just help with helping you find time for full-time staff but it also helps to reduce errors made from manual entry. By regularly monitoring data involved the unwanted or unforeseen trends that can affect the practice can be dealt with at an early stage.

Continuous improvement:

The best kind of data is the one that enables you to make informed decisions. A business that checks the data and analyzes the reports to draw an insight. By regularly monitoring and overseeing every aspect of the workforce, you can save money which can be utilized to expand your facility.

Access to top technology and expertise

With an advanced healthcare VMS at hand, you can ensure your healthcare facility is receiving technology expertise to match your medical facility’s needs. A top technology system ensures that you hire a verified staff. Also an advanced VMS ensures the security of your data to ensure safety of the data.

Help the facility with compliance

It is essential to keep up with the latest technology. By associating yourself with a VMS you ensure to stay compliant with regulatory protocols and standards like value-based care reimbursement. If you run a healthcare facility, don’t forget to look into VMS to stay compliant with the latest government mandates.


Healthcare facilities have successfully navigated themselves in the healthcare market by using third-party vendors solutions. But sometimes it can be challenging to manage all these vendors. However, with a technically advanced healthcare workforce management solutions partner, healthcare facility leaders can get an overview of the challenges that the facility can face in future. The advanced technology of VMS enables healthcare facilities leaders to make informed decisions while ensuring better outcomes.

If you’re looking for a trusted healthcare VMS for your healthcare organization, you can contact Vemsta, we can help you.