Know the 7 Essential Features of Healthcare Vendor Management Platform

Know the 7 Essential Features of Healthcare Vendor Management Platform

Managing a contingent workforce program is no easy task. Maintaining control over each aspect of the extended workforce necessitates time and organization, regardless of whether your organization consists of one or more medical facilities.

Healthcare facilities are increasingly looking for technology to streamline operations as they become aware of the advantages and drawbacks of employing temporary workers. To effectively manage a contingent workforce program, they look to vendor management solutions (VMS).

The problem is: Which of the available options will have the essential features necessary to accommodate the use cases of hospitals and other medical facilities? To implement an effective contingent labor program, healthcare organizations must have seven essential features in their vendor management platforms.

1. Scalability

If you're thinking about buying a VMS, you should make sure it can grow with your business. Your institution's contingent labor program is likely to continue expanding in the future as healthcare organizations increase their contingent staffing percentages. You wouldn't want to select a solution that will require new technology in a year or two to meet your expanding requirements. Depending on your specific requirements, look for a VMS that lets you add new facilities or projects in a centralized or decentralized manner.

2. Security Accreditations

While arrangements frequently share comparative functionalities, not all board frameworks are constructed similarly about security. Healthcare organizations must ensure that their technology partner is highly secure because they store a lot of sensitive information in one location. At the very least, a dependable vendor management system should have SOC compliance, penetration testing, ISO certifications, and GDPR/privacy shield.

In addition to securing your data, data retention and auditing are two other aspects that healthcare facilities would want to consider. You must be able to get all the data you need for audits and compliance from a VMS.

3. Configurable Rate Technology

Medical facilities require a rate management system that is adaptable and meets their requirements in an environment that is constantly shifting. A solution that can meet the needs of the healthcare industry must be able to set different rate configurations for overtime, on-call, shift differential, and exempt vs. non-exempt overtime.

At Vemsta, we have identified every variation of rates that must be applied to a healthcare worker. This includes having a worker receive different pay rates based on the floor they are working on. To avoid a financial nightmare in the future, check that technology can accommodate all rate types when evaluating it.

4. Management of Robust Compliance

Compliance is at the center of medical staffing. When bringing healthcare providers to your facility, peace of mind is essential. While you may be content with your full-time staff's compliance, are you completely confident in the credentials of your contingent workforce?

When looking for a vendor management systems healthcare staffing, look beyond the fundamental compliance management features to ensure that your tool can:

Make requirements specific to the location and/or position. Automate the onboarding process for new employees. Track any equipment distributed to your contingent workforce. Track attachments. Send alerts of expiring compliance.

5. APIs

Because healthcare operates at a rapid pace, your system integrations must keep up. A dependable VMS ought to be able to seamlessly connect to the various systems that medical facilities require on-site. Behind-the-scenes technology known as APIs will assist you in achieving this.

Many automated and time-saving solutions can be made possible by APIs. Some examples include:

  1. Transferring worker information into your employees' record
  2. Integrating badge on the basis of onboarding task completion
  3. Scheduling integrations to transfer contingent labor to your platform

6. Configurability

As previously stated, healthcare is a highly complex and ever-evolving industry that requires configuration. When evaluating technology, one thing to keep in mind is how difficult it is to make changes on the fly. For capturing specific information, you may need to urgently add new fields to a page.

You need a system that you can quickly modify to prevent such setbacks:

  1. Auto-update cost changes for workers’ extra time
  2. Extend worker for further dates according to the rise in patient demand
  3. Capture new fields
  4. Add new compliance requirements like adding or deleting flu shots from onboarding
  5. Prepare new billing rules with financial needs
  6. Draft custom messages to enter timings for contractors

7. Reporting

You need to know exactly what kind of data you need and at what level before choosing a VMS. From simple embedded providers to comprehensive reporting suites, vendor management systems offer a wide range of reporting options.

Finding a technology with pre-built standard reports and the ability to add custom data as needed is the best option. You can generate reports for all user types as a result of this. The ability to send reports directly to employees' inboxes, eliminating the need for them to log in, is an excellent additional feature.

A Vendor Management Solution Designed Just for Healthcare Staffing

Healthcare staffing moves quickly, making it harder to find qualified candidates to fill open positions. You must find a VMS that can help you automate every aspect of your contingent workforce cycle and a tool that can adapt to your needs to ensure a smooth and effective process.

We at Vemsta are aware of the challenges healthcare facilities face in terms of staffing and the technology they require to address them. Your program's efficiency can be increased while compliance, spending, onboarding, and other aspects can be controlled by our technology.

Have a look at our VMS for yourself to see how it works for your healthcare facility. Get in touch with our experts. We'd be happy to show you how our technology can help your contingent workforce program.

Latest from our blog